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One of the keys to understanding how Word works is to
know that any document you produce is created using templates and styles,
whether you realise it or not.
When you open a blank document, you are really accessing a default
template that comes with Word, called the
Normal
template.
It may look blank, but it actually contains a fair amount of formatting
and other settings already completed, in order to allow you to just start
typing. The idea is that you don’t need to set your margins, and choose
a font, etc, each time you want to create a document.
However, in many instances, the “factory settings” may not be quite
what you require, and you find yourself changing Times New Roman 12pt Left
Alignment with 3cm margins all round, to Arial 11pt Justified text with
2cm margins. What a waste of time if you have to do that every time you
write!
How
to modify the
Normal
template:
By
changing the settings of the
Normal
template to suit the specifications that you want in your document, you
will have everything set up exactly as you like it every time you start
working on a new document.
1.
First find the
location of your
Normal
template.
-
Copy
the
Normal
template’s location, eg “C:\Program Files\Microsoft
Office\Templates”, by highlighting it, then right-clicking on
the highlighted text and selecting “Copy” (or using Ctrl-c on
your keyboard).
2.
Now, in your template,
make all the changes to your formatting that you find you have to do over
and over – eg, change the font, font size, margins, and anything else
that you need.
3.
Save and close your
Normal
template.
If
you make a mistake you can restore the default settings by going to the
location of the
Normal
template and changing its name (ensure all documents are closed). Word
will automatically recreate a new
Normal
template with the original settings.
copyright © Elsa Neal 2005 (Please contact the
for permission to reprint this article.)
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